what a statement of work actually says
A services company sends this to a client to start one specific project under a contract the two sides already signed.
The dates and the payment milestones are the whole document, and they are the part everyone skims.
Fairmount Dental Group PC (the Client) and Tenpenny Systems LLC (the Provider) enter this agreement on September 2, 2026.
The agreement is issued under the Master Services Agreement dated January 14, 2026, which governs confidentiality.
The Provider will consolidate 4 dental practices onto 1 hosted patient portal.
The Provider will migrate records from 3 legacy systems and train up to 40 staff.
Work runs from September 8, 2026 and ends on acceptance and payment of the final deliverable or March 31, 2027, whichever comes first.
The fixed fee is $84,500, paid in 4 instalments tied to signing and acceptance of specific deliverables.
$16,900 is due on signing, and $21,125 is due on acceptance of D1, the discovery report and data mapping.
$21,125 is due on acceptance of D3, the test migration report, and $25,350 is due on acceptance of D5.
D5 covers the training materials and completed sessions.
Out-of-scope work is billed at $145 per hour, and travel is billed at cost, capped at $3,000.
Invoices are due within 30 days, and unpaid amounts accrue interest at 1% per month.
The Provider may pause work after 10 days written notice of non-payment.
Either side may end the agreement with 30 days written notice.
The Client pays for all work completed and expenses incurred through that period.
On receipt of full payment, the Provider assigns configuration files, data mappings, written procedures, and training materials to the Client.
The Provider retains ownership of its pre-existing tools, scripts, and templates.
The Provider grants the Client a perpetual, non-exclusive licence to use those tools, scripts, and templates.
written by sign about the document below. it says what the text says. it is not legal advice, and the document itself is what anyone would be signing.
the document
an example statement of work, 3 pages. every name, company and number in it is invented.
STATEMENT OF WORK NO. 4
This Statement of Work is entered into on September 2, 2026 between
Fairmount Dental Group PC, an Ohio professional corporation (the
"Client"), and Tenpenny Systems LLC, an Ohio limited liability company
(the "Provider").
It is issued under the Master Services Agreement between the parties dated
January 14, 2026 (the "MSA"). The MSA governs confidentiality, data
protection, insurance, limitation of liability, and termination for breach.
If this Statement of Work and the MSA conflict, the MSA controls except
where this document names the MSA term it replaces.
1. Background and objective
The Client runs 4 dental practices in Ohio on separate scheduling systems.
The Provider will consolidate them onto 1 hosted patient portal, migrate
records from the 3 legacy systems, and train staff at each location.
2. Scope of services
Phase 1, discovery: interview staff at each location, document the current
booking rules, and produce a data mapping for the 3 legacy databases.
Phase 2, build and migration: configure the portal, migrate the records, run
2 test migrations, and run 1 production migration in a weekend cutover.
Phase 3, training and handover: train up to 40 staff in 6 sessions, deliver
written procedures, and provide 30 days of support after go-live.
Out of scope: hardware purchases, network cabling, insurance-claim
clearing-house integration, and any change to the Client's accounting
system.
3. Deliverables and dates
D1 Discovery report and data mapping - October 2, 2026
D2 Configured portal in a test environment - November 6, 2026
D3 Test migration report covering 2 runs - December 4, 2026
D4 Production cutover and go-live - January 10, 2027
D5 Training materials and 6 completed sessions - January 30, 2027
The Client has 5 business days to accept or reject each deliverable in
writing, with reasons. A deliverable not rejected in that window is
accepted.
4. Fees
The fixed fee for the scope above is $84,500. Work outside that scope, and
training sessions beyond the 6 included, are billed at $145 per hour. Travel
to Client locations is billed at cost, capped at $3,000 for the whole
project, with receipts attached to each invoice.
5. Payment schedule
$16,900 on signing this Statement of Work
$21,125 on acceptance of D1
$21,125 on acceptance of D3
$25,350 on acceptance of D5
Invoices are due within 30 days of the invoice date. Amounts unpaid after 30
days accrue interest of 1% per month, and the Provider may pause work after
10 days written notice of non-payment.
6. Client responsibilities
The Client will name 1 project contact with authority to make decisions,
provide database exports within 5 business days of a written request, make
staff available for interviews and training, and approve the cutover weekend
at least 21 days in advance. A delay caused by the Client moves the dates in
Section 3 by the length of that delay.
7. Change requests
Either side may request a change to the scope, the dates, or the fees. A
change takes effect only when both sides sign a written change order stating
the revised scope, the revised dates, and the revised fee. The Provider is
not obliged to begin changed work before that change order is signed.
8. Term
This Statement of Work starts September 8, 2026 and ends when D5 is accepted
and paid for, or on March 31, 2027, whichever comes first. Either side may
end it with 30 days written notice, and the Client pays for the work
completed and the expenses incurred up to the end of the notice period.
9. Intellectual property
On receipt of full payment, the Provider assigns to the Client the
configuration files, data mappings, written procedures, and training
materials produced under this Statement of Work. The Provider keeps
ownership of its pre-existing tools, scripts and templates, and grants the
Client a perpetual, non-exclusive licence to use them as part of the
deliverables. Patient data belongs to the Client at all times and is handled
under the data protection terms of the MSA.
10. Notices
Notices under this Statement of Work go by email to the people signing
below, with a copy by post to each side's registered address.
Fairmount Dental Group PC
Signature: ______________________________ Date: ______________
Name: Amara Delgado, Managing Partner
Tenpenny Systems LLC
Signature: ______________________________ Date: ______________
Name: Ruth Ashcombe, Principal Consultant
download this document as a PDF
send this one, to yourself
the fastest way to see what your signer sees is to be the signer. send this example to your own address and sign it.
the document above becomes yours to send, already summarised. put your own email in as the signer, and the signing page and the signed copy arrive in your inbox.
your first send is free. after that it is $9 for 5 sends, nothing monthly, and sends never expire.
the names and numbers in this example are invented, so send it to yourself or to someone who knows it is a test.
send a document of your own instead · explain a document of your own · the price
the lines people get stuck on
clauses of the kind above, read word by word.
what indemnify and hold harmless actually means · how long you have to cancel after signing
the other 5
what a mutual NDA actually says · what a contractor agreement actually says · what a job offer letter actually says · what a software order form actually says · what a lease addendum actually says